Organizing a raid is one of the more thankless jobs in any Discord community. Between coordinating schedules across time zones, making sure the right roles show up in the right numbers, and chasing down last-minute cancellations, raid leads spend a lot of time on logistics that have nothing to do with the raid itself.
Most scheduling tools, including Discord’s native events, treat attendance as a simple yes/no question. That’s fine for a watch party and a real issue for a 20-person raid. Raid leads end up patching over the gap with spreadsheets, pinned messages, and a steady stream of DMs asking “are you tanking or DPS-ing this week?”
Apollo is built for the kind of event scheduling raid leads actually need. Events have real structure — capacity, roles, waitlists, recurring schedules, and reminders — so raid nights come together without the usual coordination tax.
Separate signups by role
Apollo events let you configure a custom set of signup options, each with its own capacity. For a raid, that means real role buckets — Tank, Healer, and Damage — with a cap on each that reflects your composition.
Once the tanks are full, new signups for that role drop into the waitlist instead. If a tank cancels the day of the raid, the next tank on the waitlist is promoted automatically. Your composition stays intact without the raid lead having to babysit the signup sheet.
Save presets for different raids
A 10-player raid doesn’t have the same role spread as a 25-player one, and your weekly key night doesn’t look like your progression raid night. Apollo lets you save signup configurations as presets, so each type of raid gets its own setup ready to apply with a click.
No rebuilding the same Tank/Healer/Damage split every time. Pick the preset that matches the content and move on.
Schedule recurring raid nights
Most raid groups run on a cadence — the same nights, the same times, every week. Apollo’s recurring events post a fresh signup to your raid channel on the schedule you set, so your raiders always know where and when to find it.
If a specific week needs adjusting — a cancelled night, a time change, a one-off tweak to the composition — you can edit that single occurrence without touching the rest of the series.
Reminders that only ping the right people
Apollo sends reminders to attendees before the event starts, and only to the people who actually signed up. Tanks, healers, and damage all get pinged. Everyone else on the server doesn’t. Reminder timing is yours to configure, from a few minutes before pull to a full week in advance.
Manage everything from the dashboard
Running a raid program often means juggling more than one series — weekly progression, alt runs, pug nights, special events. Apollo’s web dashboard gives you a full calendar view of every upcoming raid in one place, so you can see what’s on the schedule at a glance instead of scrolling back through your raid channel.
From the dashboard, you can create and edit raid events directly. For recurring series, every occurrence is visible — including events that haven’t been posted to Discord yet — so you can edit events before they go live. Changes sync back to Discord automatically.
For raid leads, it means the coordination work happens in a proper interface instead of a chat window. For attendees, nothing changes — they still sign up the same way inside Discord.
FAQ
Can I have roles other than Tank, Healer, and Damage?
Yes. Tank, Healer, and Damage are available by default, but with Apollo Premium you can create fully custom signup options with your own labels and emoji. That makes it easy to set up signups for any game or event format — Destiny fireteams, FFXIV parties, tournament roles, or anything else your community needs.
What happens when a signup option is full?
Once a role reaches its capacity, new signups for that role are sent to the waitlist. If a spot opens up — whether someone cancels or the raid lead increases the cap — the next person on the waitlist is promoted automatically, and they’ll receive a notification letting them know they’re now signed up.
Can I lock signups before the raid starts?
Yes. With Apollo Premium, every event can have a signup cutoff time, after which no further signups or changes are accepted. That gives raid leads a clear deadline for finalizing composition without having to manually close the event.
Get started
If you’ve been piecing together raid nights with pinned messages and reactions, Apollo gives you a cleaner way to run them. Invite Apollo to your Discord server and set up your first raid from the dashboard.